JOB SUMMARY:

The Sales Coordinator is responsible for supporting the organization by performing internal sales related duties. Position reports directly to the Project Manager and has a strong relationship with Sales, Service and Parts Teams. The following list comprises many tasks of this teammate.

Sales and Project Management Support:

Review, record, and communicate incoming leads and purchase orders.
Complete specification sheets and customer packets for approvals.
Collaborate with Account Manager on all after sale details.
Maintain listing of assembled equipment, drawings, and billings.
Provide statistical data related to Customer and equipment as needed.
Maintain and update Salesperson’s follow up logs.
Arrange travel accommodations for Sales and related Teams.
Schedule and coordinate Customer training and visits to our facility.
Accommodate Customer during training including tour and promo items.
Follow up with Customer prior to shipping, during, and after equipment arrival.
Coordinate all Sales and Marketing related meetings.
Investigate, order, and keep inventory of office supplies and promotional items.
Enter all Customer conversation notes into internal CRM database.
Take photographs of Equipment prior to tear-down and shipment, keep on file.

Quoting, Ordering, and Pricing Support:

Partner in determining the costing of materials, labor, overhead.
Develop and maintain quotation data based on costs and desired margins.
Prepare and send quotations while maintaining log of all quotes.
Create sales orders and linked production jobs within ERP (Epicor) system.
Obtain quotes for shipment of equipment; provide load plans in advance.
Assist with paperwork and invoicing of new and used equipment.
Coordinate with other departments to answer specification questions.

Trade Shows and General Duties:

Assist with Company events, website updates, and newsletter mailings.
Assist with trade show prep and promote accordingly.
Attend annual trade show with Sales Team (one or two per year).
Handle any forms/questionnaires for publication listings.
Partake in various organizational and efficiency initiatives.

Candidate must haves:

4-year degree (marketing or similar) with some experience or 10-years of related experience.
Experience with quoting and costing (materials, labor, overhead).
A strong, outgoing personality, self-motivated, strong work ethic.
A very high attention to detail, organized, flexible, ability to multi-task.
Ability to develop and maintain relationships with customers, solid communicator.
Familiarity and experience with CRM and ERP system, above average excel skills.

Candidate desirables:

Having worked in a manufacturing environment.
Ability to think mechanically, technically, creatively, and analytically.
Front-line sales experience.
Marketing skillsets including social media, website, and email campaigns.

Benefits:

Health coverage including BCBS Medical, plus Dental, Vision, and Life Insurance.
401k Retirement plan.
Earned vacation time and 10 paid holidays.
Annual performance review.
Profit sharing available upon reaching qualified service time.
Reimbursement for qualified training.
Teammate appreciation events.
Referral pay for referring a friend or colleague.
Teammate assistance programs.
Positive work-life balance to maintain mental health.
Easily accessible and modern facility.
Stability of industry-leading company in business over 40 years.
Equal opportunity employer; recent graduates and veterans encouraged.

MAAC Machinery

Sales Coordinator

About the Job